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Reimbursement Policy

Reimbursement policy to claim expenses incurred while attending an educational program not provided by JEC


We will only reimburse travel expenses for members of the New Mexico judiciary who have:

    1. applied for travel funding to an educational program by submitting our online funding request form; and
    2. have been approved for travel funding prior to travel.


      Important! The policy below does not apply to travel funding for JEC programs.

      Travel Expenses We Reimburse

      ExpenseExpense DescriptionReceipt Required?
      Airfare Reasonably priced coach airfare (i.e., 30 days advance purchase). Yes - showing method of payment and itinerary.
      Airport Parking Long-term airport parking. Yes
      Ground Transportation Taxi, shuttle, subway, etc. to/from airport only provided a free shuttle service is not available. Yes
      Lodging Room and tax only up to the published conference room rate.  For room charges exceeding the published rate, the difference will not be borne by JEC. Yes - showing method of payment and zero balance due.
      Meals IRS meal per diem rate (M&IE column) for the destination city for any meals that you purchased that were not provided at the program you attended. No
      Minimum of 30 miles one-way at $0.45 per mile with personal vehicle. Map mileage will be used from court city to/from originating airport.  Mileage used in lieu of air travel will only be reimbursed up to the cost of coach airfare.
      Registration Reimbursement up to the early bird rate. Yes - showing method of payment and zero balance due.

      Travel Expenses We Do Not Reimburse

      • Car rental and associated expenses: exceptions to this will only be considered if there are extenuating  circumstances and if a written request is submitted to and approved by JEC prior to travel.
      • Continuing Legal Education credits
      • Membership fees, non-member registration, and guest fees
      • Personal expenses: alcohol, room service, telephone calls, postage, laundry, movies, entertainment, etc.
      • Cancellations or changes: any fees incurred due to changes or cancellations.

      Reimbursement Procedures

      Our reimbursement procedures provides step-by-step instructions for claiming travel expenses.