Reimbursement Policy
Reimbursement policy to claim expenses incurred while attending an educational program not provided by JEC
Eligibility
We will only reimburse travel expenses for members of the New Mexico judiciary who have:
- applied for travel funding to an educational program by submitting our online funding request form; and
- have been approved for travel funding prior to travel.
Important! The policy below does not apply to travel funding for JEC programs.
Travel Expenses We Reimburse
| Expense | Expense Description | Receipt Required? |
|---|---|---|
| Airfare | Reasonably priced coach airfare (i.e., 30 days advance purchase). | Yes - showing method of payment and itinerary. |
| Airport Parking | Long-term airport parking. | Yes |
| Ground Transportation | Taxi, shuttle, subway, etc. to/from airport only provided a free shuttle service is not available. | Yes |
| Lodging | Room and tax only up to the published conference room rate. For room charges exceeding the published rate, the difference will not be borne by JEC. | Yes - showing method of payment and zero balance due. |
| Meals | IRS meal per diem rate (M&IE column) for the destination city for any meals that you purchased that were not provided at the program you attended. | No |
| Mileage |
Minimum of 30 miles one-way at $0.45 per mile with personal vehicle. Map mileage will be used from court city to/from originating airport. Mileage used in lieu of air travel will only be reimbursed up to the cost of coach airfare.
|
No |
| Registration | Reimbursement up to the early bird rate. | Yes - showing method of payment and zero balance due. |
Travel Expenses We Do Not Reimburse
- Car rental and associated expenses: exceptions to this will only be considered if there are extenuating circumstances and if a written request is submitted to and approved by JEC prior to travel.
- Continuing Legal Education credits
- Membership fees, non-member registration, and guest fees
- Personal expenses: alcohol, room service, telephone calls, postage, laundry, movies, entertainment, etc.
- Cancellations or changes: any fees incurred due to changes or cancellations.
Reimbursement Procedures
Our reimbursement procedures provides step-by-step instructions for claiming travel expenses.